Villa Victoria Center for the Arts

INTERNAL SPACE USAGE APPLICATION


  • STEPS TO SECURING SPACE USAGE AT THE VILLA VICTORIA CENTER FOR THE ARTS:

    • CALL designated art staff to ensure that date and space is available
    • FILL OUT Internal Space Usage Application (below) email it back to staff
    • EMAIL “HELP DESK” with request for set up for your use of space/event and cc in the email art staff

  • Event Details

  • DATES REQUESTED:
  • EVENT/ACTIVITY TIME:
  • Set up/load in
  • :
  • :
  • Event/Activity
  • :
  • :
  • Break Down/load out
  • :
  • :
  • Event Additional Information

    Additional costs may apply if more equipment is required.
  • Depending on the scale of the event, the arts staff will provide the department with a small or full PA system. Only arts staff and contracted sound system personnel are permitted to turn on/off and manage the full sound system. In addition, community events that requires set up of musicians requires the hiring of a sound technician. Cost to use large PA will be $350.00 charged to the department requesting the space.
  • * If you checked off “YES” for projector and laptop needed, please make sure to sign out the projector from the finance office or from the Arts department 3rd floor.
  • If you are using the internet, please make sure to test your connection two-three days prior to event. We highly suggest all movies or music to be downloaded to your desk top and transfer it to the laptop that you will be using.
  • If the event is being held after 6pm, please make sure to remove all trash from main hall or as instructed by staff.
  • There are certain restrictions that must be followed if liquor is being served at your event/activity. We will inform you of those if they are relevant to your event. Also, ENTERTAINMENT LICENSE: An entertainment license is required for most IBA events. It usually takes about two-three weeks to obtain these licenses. Please plan in advance so we can obtain the proper event licenses.
  • If an event is held on a Friday after 4pm, maintenance contracted staff will clean the space and cost will be transferred to the department.
  • Set up Information

  • TABLES, LINENS, AND CHAIRS FOR YOUR EVENT NEEDED, IF SO HOW MANY AND FOR WHAT SIZE TABLES:
  • *If linens are needed, we must receive all requests two weeks prior to event.
  • Notes

  • When using the space please keep in-mind.

    • DVD/CD Player: We do NOT provide DVD or CD players. If you are planning on playing background music or a video, please make sure to bring your own equipment.
    • Protecting our walls: The perimeter of the space has a tack line to hang signs and any other items that will help to beautify your event. Also, keep in mind when using tape to ONLY use the blue painters tape. Any other type of tapes causes the paint to peel off, discolor the walls, and leaves sticky residue, and adds additional work load to fix damages and unprotected expenses to the budget.
    • Kitchen: A small prep kitchen is available only for warming up food. No cooking may occur in this prep-kitchen.
    • No helium balloons: No helium balloons are permitted in the main hall. If balloons are used during your event and they end up on the ceiling, you are responsible for any expense associated with the costs of removing the balloons or the cost of any damage to the ceiling fans. Should any of these be violated by the renter or guests, additional fees will apply.
    • No storage space available: It is our goals to keep all of our spaces clean and ready to showcase to potentials renters. With this in mind, please remove all materials from all spaces you have been using.
    • Candles and open flames in prohibited areas, pyrotechnics, confetti, illegal drugs of any kind, and underage consumption of alcohol is not allowed.

  • by signing this form